During the course of the year it may be necessary for you to contact the institute. Please do not hesitate. There are several key members of staff involved in the students education and you should understand their roles. You should decide who is appropriate to contact in any particular instance. All these people work together as a team in the best interest of the student and his/her education. You as parents are members of this team and should keep the Institute informed about conditions at home which may influence the student's progress at the Institute by directing all correspondence to the institute secretary office below.
A. CLASS ADVISOR
The student's class advisor has a primary role to take a personal interest in and take care of the students in his/her class. Parents should contact the class advisor in the first instance. You should make a point of knowing the students class advisor.
B. MESSAGES TO STUDENTS
PLEASE NOTE: Students cannot be called to receive telephone calls. The office cannot undertake to send messages to students in classes. Only in extreme emergency, contact the Institute Secretary.
At the beginning of the year you will be asked to fill out the Students Particular Forms. All students must supply 2 passport photos. Should there by any relevant information attaining to the student, please inform us. Close liaison can only benefit the student concerned.
INSTITUTE HOURS: The institute will start at 08:30 each day and will be closed at 17:30 Mondays to Fridays.
NOTIFICATION OF ILLNESS / ABSENCE
Parents are reminded that a note explaining the reason for any absence must be brought to the Institute on return of the student. If it appears that the student will be absent for more than three days, parents are requested to call our office. Parents should not permit students to lay at home, unless they are genuinely sick, as it will be doing both a student and the Institute a disservice.
Appointments with doctors, dentists, etc should be made after institute hours. If it is absolutely essential that there be an appointment in Institute time, the Institute must be informed in writing in advance.
Students who had a late night are expected to be on time. We will not accept needing sleep as an excuse and students will have to suffer the consequences.
When notifying the Institute of the students absence, please mention the full name of the student as well as the academic department.
ILLNESS AT INSTITUTE
Students who are feeling ill must report to the administration office. It is required that they should send SMS’s or make calls with request to be fetched. If necessary, parents will be phoned by the Institute. Due to the dangers of abuse and dependence, medication is not administered at the Institute. This also includes giving a student such seemingly innocuous medicines as panadols.
NOTIFICATION OF CHANGE OF ADDRESS
Please notify us in writing of any change of address, e-mail address and or phone number, both at work and at home. This is important in case we need to contact you urgently.
PERSONAL PROPERTY: The Institute accepts responsibility for any loss of students property and valuables, including cell phones.
TEXTBOOKS AND STATIONARY
Students are required to purchase their own textbooks and stationary, as well as cover and costs of books and notes printed by the Institute. A list of textbooks will be given by the lectures. On the first day of term all students must pay a printing levy (which will be a small fee), for notes and books printed by the Institute.
If the student is to gain to optimum in terms of the academic competence and the maximum enjoyment, it is essential that parents and staff work together as a team. Where parents are supportive of the Institute, students flourish. While we do not shy away from criticism, and in fact we welcome it, especially if it is constructive, a negative attitude towards the Institute and members of staff especially in the presence of the student only serves to undermine attitudes, performance and involvement in the Institute. Should you have any complaints, queries or wish to clarify an issue, please don’t hesitate to contact the Institute in confidence our doors are always open.
View the Students Disciplinary Code document here